November Board Meeting

Board Meeting Agenda - Draft

Opening Business

Agenda Approval

Minutes Approval

KASC Updates

Membership

• 2024 Renewals 
• Membership Contacts

Test Score Graphs 

October Budget 

• P & L
• Budget Review 
• Budget - Questions and Answers
• A/R 

Financial Committee Review 

KASC - On the Horizon

Networking

Vibrant Learning

Memo to Board  

KASC Legislative Priorities 

 

 

 

 

Summer Board Meeting

Saturday, July 27

9:00 - 4:00 ET

Junction City Baptist Church

Getting to Know You

Opening Business

• Introductions
• Agenda Approval
• Election of Executive Committee
  BACKGROUND — DIRECTOR MANUAL:

• Officers must be Directors and must include at least one teacher, one parent, and one principal. No  person shall serve more than two consecutive terms in the same office. 

  The Board of Directors shall elect Officers to the roles listed below at its summer meeting held in even numbered years. 

• March Minutes Approval
• Conflict of Interest 

Understanding KASC

To believe in yourself. To believe in one another. Man, that’s fundamental to being alive. And look, if you can do that, if each of you can truly do that, can’t nobody rip that apart.

Vibrant Learning

Financials

• Understanding KASC Financial Reports 
• Outlook for the rest of 2024
• Actions to prevent cash flow issue in 2025
• Plan for building reserves back up
  
• Discussion of mid-year financial reports
• Question and Answers with Jennifer

KASC Product/Service/Training -  Test Score Graphs

How to educate and encourage NO votes on Amendment 2 for the Ky Constitution – spending public education money on private organizations

 

Acting President appoint Financial Review Committee (parent, teacher, principal) 

BACKGROUND — DIRECTOR MANUAL:

BOARD FINANCIAL REVIEW

The Board shall review Association financial practices annually by the following method:

1. At the July summer board meeting, the president shall appoint a committee that includes at least one parent, teacher, and principal director. 

2. The Committee will meet at the KASC office or virtually to review financial practices before the November board meeting.

3. The Committee will present an annual report at the November board meeting.

Board meetings for 2024-25 school year — dates and times; virtual and in-person meetings

• November Date:  Tuesday, November 12 - Zoom
• January Date:  Thursday, January 16 - Zoom
• March Date:  Thursday, March 6 - Zoom
• Summer Date - TBD

 

Board members recruiting board members to serve on KASC

Ronda’s retirement as Exec Director July 2025; the succession plan

• Planning Committee 
• Timeline 

March Board Meeting - Zoom

 Saturday, March 16
9:00 - 11:30
Zoom Meeting

Join Zoom Meeting

https://us06web.zoom.us/j/89979983143?pwd=TGw0TmttZXFzSFlQbGhpcDA0aWFjdz09

Meeting ID: 899 7998 3143

Passcode: 232875

For tech support:  Text Bryan F. at 606-669-3782

OPENING BUSINESS - 20 minutes

• Welcome
• Approve agenda
• Approve January minutes
• Breakout Rooms - Ambassador Update

LEGISLATIVE UPDATE - 30 minutes 

FINANCIAL REPORT - 20 minutes

P&L

AR

SUCCESSION PLAN - 30 minutes

• Approval of overall vision
• Suspend Hiring an Executive Director Policy
  Executive director stepping down June 30, 2025 and Associate Executive Director (see resume here) stepping up July 1, 2025
  Additional information about Executive Director Succession:
  Testimony to Senate Education Committee — January 2022
  Lynne Slone shared this archived video from 2022 to show another side of Liz’s experience and how many hats she’s worn at KASC. Liz spoke on behalf of KASC against SB 1. Her testimony starts at 24:40.
  Budget decisions will need official board approval each year
  Salaries to be negotiated with executive committee prior to approval of 2025-26 budget (November 2024-January 2025)

SECOND READING OF BYLAWS - (Changes made to election process) 10 minutes

SECOND READING OF PERSONNEL POLICY - (Changes made to staff holidays) 10 minutes

START WITH WHY - Simon Sinek 15 minutes

Information/Note Taker for Start with Why

CLOSING BUSINESS AND ADJOURN 15 minutes

January Zoom Board Meeting

Saturday, 9:00-11:30 ET

Join Zoom Meeting

https://us06web.zoom.us/j/5233941502

Meeting ID: 523 394 1502

Welcome

Approval of November Minutes

Legislative Update with Lynne Slone

Discussion of Succession Plan
Executive Director Salary History

Discussion of Budget

Removal of Investment Funds
(Action Item)

Hourly Pay Schedule 

(Action Item)

Budget

(Action Item)

 

 

KASC BOARD MEETING 

MINUTES —  NOVEMBER 9, 2023
6:30 pm to 8:30 pm -- Zoom

KASC Board members present:

Allene Houston-Jones Angela Ballinger Bill Bradford Bryan Flachbart Carrie Wade Cassie Ipock Charlie Cox Erin Weaver Joey Norman Melissa Turner Mike Wilson Nicholas Hartlep Rachael Fasciotto Shawna Stenton Steven Bauer TJ Metcalf Staff members: Lynne Slone, Liz Erwin, Ronda Harmon

Steven Bauer called the KASC Board Meeting to order at 6:33 pm.  

AGENDA APPROVAL: Mike Wilson motioned for approval, Bill Bradford seconded; approved

MINUTES APPROVAL:  Angela Ballinger made a motion to approve July 2023 minutes as distributed, Bryan Flachbart seconded; approved

LEGISLATIVE UPDATE: Lynne Slone provided a heads up on the upcoming session

KASC VITAL SIGNS: Board members worked in small group to review and discuss the September and October KASC Vitals. Small groups took notes and shared when back with the full group.

BOARD MEMBERS AS AMBASSADORS: Individual board members recorded what role they could take and what they'd need to do that work.

ADJOURNMENT: Erin Weaver moved to adjourn the meeting, Joey Norman seconded; approved

FUTURE MEETINGS

Saturday, 1-20-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 3-16-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 7-27-24 9:00 AM ET - 3:00 PM In Person (Danville area)

November 9, 2023 Board Meeting Agenda

 

KASC Board Meeting on Zoom

Meeting ID: 850 5343 9900

Passcode: 713942

November 9, 2023 — 6:30-8:30 pm ET — Zoom

PRE-MEETING

Per KASC policies, board members need to read the Conflict of Interest Policy and sign a new Conflict of Interest Form. 

1. Read:  Conflict of Interest Policy
2. Everyone fill out:  Conflict of Interest Form
   

        Please let us know if you have any questions.

    3. If you haven't already, review the minutes from the July 2023 meeting and send any needed changes to Ronda.

6:30 - 6:35 OPENING BUSINESS

• Approval of agenda
• Approval of July minutes
• Welcome to board members who weren't able to join us at the July retreat. (We won't do full group introductions, but please introduce yourselves in your small groups.)
  

Responsibility 2: Ensuring Healthy Governance — Duty of Care, Loyalty, and Obedience

6:35 - 6:55 LEGISLATIVE UPDATE 

• Lynne Slone discusses 2024

Responsibility 4/5: Leading Strategically & Serving as an Ambassador

6:55 - 8:25 KASC VITALS 

• 6:55 - 7:05 — Full board — Review format and purpose of KASC Vitals 

• 7:10 - 7:45 — Small group breakouts — KASC Vitals Group Discussion Google doc for September and October Vitals  

• 7:45 - 8:05 — Full board — Small groups share information / ask questions 
• 8:05 - 8:20 — Individual — complete Ambassador Role Google doc 
• 8:20 - 8:25 — Full board — volunteers share brief comments about what they'll do as an ambassador 

Responsibility 4/5: Leading Strategically & Serving as an Ambassador

8:25 - 8:30 CLOSING BUSINESS

• Final questions and comments

FUTURE MEETINGS

Saturday, 1-20-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 3-16-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 7-27-24 9:00 AM ET - 3:00 PM In Person (Danville area)

Latest Board Email with Action Items

For those that missed the retreat, please go the draft agenda (click on the June 2023 link under Blog Archive to the right) to see an overview of what you missed as well as the links to the handouts and Newbie PPT.  Here is a draft copy of the minutes.  I’ve also attached a one-pager of Board Member Expectations that might be helpful to all, even the veterans!

 

After looking through the minutes, charts, and feedback the staff has chosen the following dates/times/formats for the board meetings this year:  

 

11-9-23 6:30 PM ET - 8:30 PM ET Zoom – This is a Thursday evening.  We received the idea of having one date that was NOT a Saturday from a board member. 

1-20-24 9:00 AM ET - 11:30 AM ET Zoom

3-16-24 9:00 AM ET - 11:30 AM ET Zoom

7-27-24 9:00 AM ET - 3:00 PM In Person

 

Please complete this Google Form by Friday, August 4^th to vote for the action items.