March Board Meeting - Zoom

 Saturday, March 16
9:00 - 11:30
Zoom Meeting

Join Zoom Meeting

https://us06web.zoom.us/j/89979983143?pwd=TGw0TmttZXFzSFlQbGhpcDA0aWFjdz09

Meeting ID: 899 7998 3143

Passcode: 232875

For tech support:  Text Bryan F. at 606-669-3782

OPENING BUSINESS - 20 minutes

• Welcome
• Approve agenda
• Approve January minutes
• Breakout Rooms - Ambassador Update

LEGISLATIVE UPDATE - 30 minutes 

FINANCIAL REPORT - 20 minutes

P&L

AR

SUCCESSION PLAN - 30 minutes

• Approval of overall vision
• Suspend Hiring an Executive Director Policy
  Executive director stepping down June 30, 2025 and Associate Executive Director (see resume here) stepping up July 1, 2025
  Additional information about Executive Director Succession:
  Testimony to Senate Education Committee — January 2022
  Lynne Slone shared this archived video from 2022 to show another side of Liz’s experience and how many hats she’s worn at KASC. Liz spoke on behalf of KASC against SB 1. Her testimony starts at 24:40.
  Budget decisions will need official board approval each year
  Salaries to be negotiated with executive committee prior to approval of 2025-26 budget (November 2024-January 2025)

SECOND READING OF BYLAWS - (Changes made to election process) 10 minutes

SECOND READING OF PERSONNEL POLICY - (Changes made to staff holidays) 10 minutes

START WITH WHY - Simon Sinek 15 minutes

Information/Note Taker for Start with Why

CLOSING BUSINESS AND ADJOURN 15 minutes

January Zoom Board Meeting

Saturday, 9:00-11:30 ET

Join Zoom Meeting

https://us06web.zoom.us/j/5233941502

Meeting ID: 523 394 1502

Welcome

Approval of November Minutes

Legislative Update with Lynne Slone

Discussion of Succession Plan
Executive Director Salary History

Discussion of Budget

Removal of Investment Funds
(Action Item)

Hourly Pay Schedule 

(Action Item)

Budget

(Action Item)

 

 

KASC BOARD MEETING 

MINUTES —  NOVEMBER 9, 2023
6:30 pm to 8:30 pm -- Zoom

KASC Board members present:

Allene Houston-Jones Angela Ballinger Bill Bradford Bryan Flachbart Carrie Wade Cassie Ipock Charlie Cox Erin Weaver Joey Norman Melissa Turner Mike Wilson Nicholas Hartlep Rachael Fasciotto Shawna Stenton Steven Bauer TJ Metcalf Staff members: Lynne Slone, Liz Erwin, Ronda Harmon

Steven Bauer called the KASC Board Meeting to order at 6:33 pm.  

AGENDA APPROVAL: Mike Wilson motioned for approval, Bill Bradford seconded; approved

MINUTES APPROVAL:  Angela Ballinger made a motion to approve July 2023 minutes as distributed, Bryan Flachbart seconded; approved

LEGISLATIVE UPDATE: Lynne Slone provided a heads up on the upcoming session

KASC VITAL SIGNS: Board members worked in small group to review and discuss the September and October KASC Vitals. Small groups took notes and shared when back with the full group.

BOARD MEMBERS AS AMBASSADORS: Individual board members recorded what role they could take and what they'd need to do that work.

ADJOURNMENT: Erin Weaver moved to adjourn the meeting, Joey Norman seconded; approved

FUTURE MEETINGS

Saturday, 1-20-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 3-16-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 7-27-24 9:00 AM ET - 3:00 PM In Person (Danville area)

November 9, 2023 Board Meeting Agenda

 

KASC Board Meeting on Zoom

Meeting ID: 850 5343 9900

Passcode: 713942

November 9, 2023 — 6:30-8:30 pm ET — Zoom

PRE-MEETING

Per KASC policies, board members need to read the Conflict of Interest Policy and sign a new Conflict of Interest Form. 

1. Read:  Conflict of Interest Policy
2. Everyone fill out:  Conflict of Interest Form
   

        Please let us know if you have any questions.

    3. If you haven't already, review the minutes from the July 2023 meeting and send any needed changes to Ronda.

6:30 - 6:35 OPENING BUSINESS

• Approval of agenda
• Approval of July minutes
• Welcome to board members who weren't able to join us at the July retreat. (We won't do full group introductions, but please introduce yourselves in your small groups.)
  

Responsibility 2: Ensuring Healthy Governance — Duty of Care, Loyalty, and Obedience

6:35 - 6:55 LEGISLATIVE UPDATE 

• Lynne Slone discusses 2024

Responsibility 4/5: Leading Strategically & Serving as an Ambassador

6:55 - 8:25 KASC VITALS 

• 6:55 - 7:05 — Full board — Review format and purpose of KASC Vitals 

• 7:10 - 7:45 — Small group breakouts — KASC Vitals Group Discussion Google doc for September and October Vitals  

• 7:45 - 8:05 — Full board — Small groups share information / ask questions 
• 8:05 - 8:20 — Individual — complete Ambassador Role Google doc 
• 8:20 - 8:25 — Full board — volunteers share brief comments about what they'll do as an ambassador 

Responsibility 4/5: Leading Strategically & Serving as an Ambassador

8:25 - 8:30 CLOSING BUSINESS

• Final questions and comments

FUTURE MEETINGS

Saturday, 1-20-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 3-16-24 9:00 AM ET - 11:30 AM ET Zoom

Saturday, 7-27-24 9:00 AM ET - 3:00 PM In Person (Danville area)

Latest Board Email with Action Items

For those that missed the retreat, please go the draft agenda (click on the June 2023 link under Blog Archive to the right) to see an overview of what you missed as well as the links to the handouts and Newbie PPT.  Here is a draft copy of the minutes.  I’ve also attached a one-pager of Board Member Expectations that might be helpful to all, even the veterans!

 

After looking through the minutes, charts, and feedback the staff has chosen the following dates/times/formats for the board meetings this year:  

 

11-9-23 6:30 PM ET - 8:30 PM ET Zoom – This is a Thursday evening.  We received the idea of having one date that was NOT a Saturday from a board member. 

1-20-24 9:00 AM ET - 11:30 AM ET Zoom

3-16-24 9:00 AM ET - 11:30 AM ET Zoom

7-27-24 9:00 AM ET - 3:00 PM In Person

 

Please complete this Google Form by Friday, August 4^th to vote for the action items. 

 

Draft Agenda for July Retreat

All times are EASTERN TIME

FRIDAY

6:00 PM – 6:30 PM : Socialize and Mingle

6:30 PM: Dinner Begins

7:30 – 7:50: Getting to Know You

7:50 – 8:20: Understanding KASC

Theme for Retreat

Learning - (Play to 12:36)

8:20 – 8:30:  Wrapping up for the evening / Prepping for tomorrow 

SATURDAY

9:00 - 9:15 OPENING BUSINESS

• Believe  (Start at 1:19)
• Approval of agenda
• Approval of March board meeting minutes

9:15 - 9:50 NEWBIES & VETERANS

• Newbies - Understanding board service
• Veterans - Board member engagement work

9:50 - 10:20 LEARNING ABOUT KASC

Be Curious, Not Judgemental

10:20 - 10:50 FINANCIAL REPORTS

• Mid-Year Financial Report
• June Financials

10:50 - 11:30 BOARD BREAKOUT 1

• Group Goldfish: Lynne Slone - KASC's role in Advocacy
• KSBA document
• Education Committee Members
• Group Biscuit: Liz - KASC Principles 
• Carol Dweck Handout
• Eric Jensen Handout
• Group Stache: Ronda - KASC Principles
• Anders Ericsson Handout
• Amy Edmonson Handout

11:30 - 12:00 BOARD BUSINESS

• Board Meetings - Deciding Structure and Priorities  
• Meeting dates for 2023-24 

12:00 - 12:45 LUNCH

12:45 - 1:30 BOARD BREAKOUT 2

• Group Stache: Lynne Slone - KASC's role in Advocacy
• KSBA document
• Education Committee Members
  
  
• Group Goldfish: Liz - KASC Principles 
• Group Biscuit: Ronda - KASC Principles

1:30 - 2:00 BEING A KASC AMBASSADOR

2:00 - 2:15 BREAK

2:15 - 3:00 BOARD BREAKOUT 3

• Group Biscuit: Lynne Slone - KASC's role in Advocacy
• KSBA document
• Education Committee Members
  
  
• Group Stache: Liz - KASC Principles 
• Group Goldfish: Ronda - KASC Principles

3:00 - 4:00 BOARD MEMBER ENGAGEMENT 

FOLLOW UP WORK:  

Update bylaws for elections

Personnel policy revision

Student on our Board

March 4th Board Meeting

Zoom Link: https://us06web.zoom.us/j/87256243807?pwd=emowWWI4MzM1QnRrRW1ZLzNzbzhuZz09

Meeting ID: 872 5624 3807

Passcode: 715639

9:00 - 9:15 OPENING BUSINESS

• Approval of agenda
• Approval of  January board meeting minutes

9:15 - 9:45 LEGISLATIVE UPDATE

9:45 - 10:00 KDE COLLABORATION AND SBDM PROMOTION - UPDATE

10:00 - 10:30 BOARD OPERATIONS

• Board Elections
• Board List
• 2nd Reading of bylaws for revised budget process (page 5)

10:30 - 11:00 BOARD RETREAT BRAINSTORMING

11:00 - 11:15 KASC FINANCES

11:15 - 11:45 BOARD MEMBER RECRUITMENT AND ENGAGEMENT

11:45 - 12:00 CLOSING BUSINESS

SAVE THE DATES:

OPTIONAL Training and Feedback Opportunity 

The KDE folks are letting KASC develop a SBDM 101 session, six hours for brand new members, using the same content as KDE’s session.  Any KASC board member will be able take all or any part of this self-paced/virtual hybrid in order to learn and give us feedback.  You can provide us written feedback or you can Zoom with us to discuss and provide verbal feedback.

DATE/TIME TBD Zoom with Ronda and Liz to provide feedback.  

 

Mark Your Calendar – Save the Date  — Join us at Shakertown  — Summer Retreat

Friday, July 21 — dinner, socializing, and getting to know each other and KASC

Saturday, July 22  — 9-4 pm Eastern Time — Board meeting and yummy food in a peaceful, beautiful environment