Board Update — September 13, 2022

BUDGET

Our goal is to get all the budget reports posted on Friday. 

See Jennifer’s message we shared with the executive committee.

Thursday, September 1, 2022

With being short-staffed, summer vacations, illness, illness with family members, and death of family members we have not been able to meet to review the budget reports as a full staff in a few months. We always like to meet and review our reports to review what our strengths and weaknesses are, before we post those for the board of directors to review.  I’ve completed the monthly reports on schedule, Holly from our accounting firm has checked and signed off on the accuracy, and Ronda has reviewed those reports and the bank statements (with the canceled checks) each month.

 

We plan to meet next week as a staff to review our August report and then get the budget reports posted for the board and get back on the regular schedule of posting monthly.

 

We have good news to report.  In order to keep from borrowing our investment money to offset cashflow issues, we delayed paying OVEC over the last few months. They do give us a little leeway in payments, thank goodness, and they were the only vendor we did not pay. ($19,800) In July, the revenue from trainings started coming in, and now that we’ve gotten through August, we are now completely caught up with OVEC. Our balance as of this morning is cash balance is $18,000 with $34,000 due in receivables. We are very excited to see where the rest of the year will bring us.

 

Let any of us know if you have any questions.

 

Jennifer

PERSONNEL

We started August 29 interviewing people to fill Crystal’s position. We hope to have that person selected by the end of next week at the latest. In the meantime, Binah continues to help with website resources and membership updates on Monday and Friday until we can get someone permanent in place.

BOARD ELECTIONS

At the November meeting, we’d like the board to discuss the best time/way to do board member elections. The two main issues we want you guys to work out are:

• Changing the elections to a different month
• Changing the way we do elections from having delegates to another method that encourages more participation from member schools

MORE FOR THE NOVEMBER BOARD MEETING

The major work for the November 5th board meeting will be deciding what SBDM goals, expectations, and next steps we want to advocate for (with KDE, the KY Board of Education, and the Governor’s office).

A Few Accomplishments

In four days last week we already received $15,000 worth of orders for the test score graphs. We joined an Asbury University class of aspiring superintendents to talk about school council and school board roles. Requests for Policy/Bylaw Review Service continue even without advertising. We have an eight school waiting list right now.

A Few Challenges

Still need time for the board to get the student selection for KASC board worked out. Would have liked to be promoting student membership on SBDM councils and providing tools to make that transition easier.  What can we do to reach out to Eastern KY Board Members impacted by the flood? Look for more information to come. Working on some help for Cindy Blevins on Policy/Bylaw Review Service–have an eight school waiting list right now.

 

That’s all for now. As always, please follow up with comments, questions, etc.

All the best, 

Ronda, Jennifer, and Liz

PS – Please excuse any typos. To maximize time for other tasks, this has not had a thorough KASC proofing.